Information Technology Budget Cycle

Each year, Information Technology measures past dollar expenditures in an effort to accurately estimate future costs for hardware and software maintenance, program development, telecommunication needs and all other necessary technology services to run City services. Again, half way through the budget year, the numbers are again scrutinized to see where the budget stands for the rest of the year. Necessary adjustments are made to the department budget, which may include cuts in one portion of the budget and adding dollars to another line item. Regardless of the budget year, IT constantly monitors the department budget to allow for last minute emergency necessities.

Each department manager and the director review projects slated for the coming year. They plan for personnel hours, project goals, replacement of equipment, as well as the maintenance of current equipment and software. The projects and associated costs are incorporated in the Information Technology budget, which is later revised sometime at the end of the second quarter.